Set against the serene backdrop of the Wheatleigh Hotel in the Berkshires, Katelyn & Stephen’s wedding weekend was a stunning blend of timeless elegance and heartfelt personal touches. Their intimate celebration showcased meaningful, handcrafted details that made the event truly unique, from hand-painted taper candles created at the bridal shower to custom ribbon place cards and floral centerpieces arranged by the bride herself.

Luxury Wedding Weekend with Thoughtful Coordination

As the wedding planning and coordination team, our focus was on managing all of the moving pieces, working closely with vendors, and ensuring that every design element and timeline detail was flawlessly executed. With a destination venue like Wheatleigh, where everything must be just right, having an experienced team on-site makes all the difference.

We oversaw setup throughout the weekend, including ceremony chair placement and prepping for wedding day décor while onsite for the rehearsal dinner on Friday. Our team worked in tandem with the couple to make sure every moment, from welcome events to wedding day send-off, was handled with care.

Why the Ceremony Rehearsal Matters

The ceremony rehearsal is one of the most critical pre-wedding events. Held the day before the wedding, we use this time to walk through the entire ceremony flow with the couple and their wedding party. In just about 20 minutes, we help coordinate:

• Processional lineup and walk timing

• Recessional walkthrough

• Bridal party placement at the altar

• Ring bearer and flower girl roles

• Parental handoffs and transitions

• Any readings or special ceremony elements

This rehearsal ensures that everyone knows what to expect and reduces stress on the big day, without, of course, marrying the couple… yet!

Behind-the-Scenes Problem Solving

While many wedding moments are picture-perfect, it’s what happens behind the scenes that defines a well-run event. When the photographer’s scheduled transportation fell through, our team didn’t hesitate, we personally picked her up from her hotel, delivered her to the venue in time for her contracted start, and returned her after the reception ended.

Being a professional wedding coordinator in New England means staying calm, flexible, and solution-focused. Whether we’re adjusting a timeline or saving the day with a ride, our job is to handle the unexpected so that our couples can stay present and joyful.

Planning a Berkshires Wedding ?

Katelyn & Stephen’s day was a beautiful reflection of love, family, and intention, made possible by meticulous planning and a dedicated team. If you’re planning a luxury wedding in the Berkshires or at the Wheatleigh Hotel, we’d love to help you bring your vision to life while managing every last detail.

📍 Experts in New England Wedding Coordination | 🕊️ Destination & Luxury Weddings
💌 Let’s plan your unforgettable celebration.